Notice of the Board of Trustees Public Hearing
Announcement of Public Hearing
The Board of Trustees of the State University of New York
To:
All Concerned Individuals
From:
Thomas F. Egan, Chairman, Board of Trustees
State University of New York
Date, Place, and Time:
Thursday, November 16, 2006 (in conjunction with the November 2006 Board of Trustees meeting)
The Theater at the State University College of Optometry, 33 West 42nd Street, New York City (This facility permits barrier-free access to the physically handicapped.)
3:00 p.m.
Purpose:
The purpose of the State University of New York Board of Trustees Public Hearing is to receive testimony and statements from concerned individuals about university issues.
In Order to Register to Speak at the Hearing:
- Those who wish to present prepared testimony to the board are requested to write to Mr. John J. O'Connor, Vice Chancellor and Secretary of the University, State University Plaza, Albany, N.Y. 12246; such communication is to be received no later than noon on Monday, November 13, 2006. In their letters, presenters should identify in a brief fashion the subject of their testimony and provide Mr. O'Connor with a telephone number, as well as an address, so that he can confirm that they have a reserved place on the agenda. Such testimony will be limited to five minutes, and speakers will be requested to provide six copies of their written testimony to the hearing registration officer on the day of the hearing.
- Those who wish to make brief extemporaneous comments (no more than three minutes) are requested to file their names with the hearing registration officer on the day of the hearing in advance of the beginning of the hearing. Time for such comments will be set aside at the end of the hearing, and individuals will be called upon in the order in which they register with the hearing registration officer.
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Position Announcement: Assistant Manager, Networking and Communications (Budget Title: Senior Staff Assistant)
Applications are now being accepted for an assistant manager, networking and communications, in Computing and Technology Services. Details may be found at www.buffalostate.edu/offices/hr/jobs.asp#professional.
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Internal Controls: Grading
The Internal Control Act of the State of New York establishes certain standards that define a minimum level of quality acceptable for internal control systems. These internal control standards apply to all operations and administrative functions.
Among these standards is one for execution of transactions and events. Specifically, transactions and other events are to be authorized and executed only by persons acting within the scope of their authority. Another standard provides that all transactions and other significant events must be clearly documented and that the documentation be readily available for examination.
Grading and grades constitute administrative functions that are subject to the internal control standards. The advent of online grading makes it all the more important that these standards be explicated and followed.
Therefore, effective immediately:
- The entry of grades for students taking any coursework at Buffalo State College or any subsidiary thereof must be carried out by the faculty member in whose course the student is registered.
- In the event the faculty member is for any reason unable to personally enter these grades, a delegate must be named. This delegation must be approved in advance by the faculty member's department chair and dean. The process for this approval will be as follows:
The faculty member shall, no later than two weeks prior to CEP, petition in writing to the dean via the department chair for permission to delegate to a specific individual. If approved, the faculty member and the delegate shall be advised in writing. The original request to delegate grading and a proven copy of the approval shall be retained in the dean's office for inspection as needed. The two-week deadline may be waived by the dean in emergency situations.
- Under no circumstances may a faculty member delegate grading entry responsibility to an employee who is a student at the college.
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Purchase Orders Required
New York State procurement rules and regulations require that a state purchase order be prepared prior to the delivery of goods or services. The Purchasing Office will not process for payment any invoice for goods or services without an official purchase order already on file. If goods or services are delivered before the purchase order is issued, the employee who placed the order with the vendor may personally be liable for the payment of the goods or services.
An audit of the college by the New York State Comptroller's Office cited Buffalo State for not always adhering to these regulations by processing confirming orders, i.e., requests to pay for goods or services without a preexisting official purchase order. Violation of this policy may result in fiscal controls being placed on the offending department(s).
If you have any questions about ordering goods and services, contact the Purchasing Office at ext. 4113.
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Curricular Item
The following was received in the College Senate Office and forwarded to the Senate Curriculum Committee for review and approval:
Intellectual Foundations Designation:
SOCIAL SCIENCE
PSY 101 Introductory Psychology
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