Position Announcement: Director, Administrative Computing
Applications are now being accepted for a director of administrative computing in Computing and Technology Services. This is an internal search. Details may be found at www.buffalostate.edu/offices/hr/jobs.asp.
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Flu Shots
Flu shots will be given in the Campbell Student Union lobby from 11:00 a.m. to 3:00 p.m. Tuesday, November 1, and from 10:00 a.m. to 1:00 p.m. Thursday, November 10. No appointment is necessary. There will be no cost to employees covered by Univera, Independent Health, Community Blue, Blue Choice, Preferred Care, and Medicare Part B who show valid health insurance cards. Faculty and staff members not covered by these plans will be charged a $25 co-pay for the shot. If you have any questions regarding your health insurance coverage, please call the Human Resource Management Office at ext. 4821.
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Guidelines for Maintaining the Security, Confidentiality, and Integrity of Customer Information
In compliance with the Gramm-Leach-Bliley Act and the rules promulgated
therein by the Federal Trade Commission, Buffalo State College requires that all
employees receive the following guidelines to ensure the security and
confidentiality of customer records and information:
Control access to rooms and file cabinets where paper records are kept:
- All doors to office areas must be locked during nonbusiness hours.
- Work areas where customer information is processed must be behind
locked doors or otherwise secured during business hours.
- Guests should be escorted in areas where customer information is being
processed.
- Guests should be restricted to areas that do not have customer information
in plain view. Conversely, customer information should be kept out of
areas accessible to students and the public.
- File cabinets used to store customer information must be secured in locked
areas.
- Fireproof cabinets used to store promissory notes must be locked
during nonbusiness hours.
- Records containing customer information are to be retained only as long
as they are valid, useful, and required to be retained. When no longer
needed, paper, microfilm, and microfiche records must be destroyed by
shredding. Electronic records must be destroyed according to current
guidelines available from Computing and Technology Services. Retention
guidelines are available from the Campus Services and Facilities Office.
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Control access to information stored electronically:
- Workstations should be behind locked doors or otherwise secured.
- Employees should "minimize" any computer windows not in use, to prevent inadvertent breaches.
- Employees are encouraged to password-protect their workstations when
not in use.
- Employees should use strong passwords for all systems (at least eight
characters, alphanumeric).
- Employees should change their passwords every 60 days or less.
- Employees must not post passwords on or near their computers.
- Access to student and employee records systems will be granted only to
those employees whose job duties require them to access customer
information.
Protect our customers' information:
- Employees should respond to requests for customer information in
accordance with the Family Educational Rights and Privacy Act (FERPA).
FERPA questions or potential violations should be referred to the
Registrar's Office.
- Refer to the appropriate security policies as needed to ensure compliance.
- Employees must report any fraudulent attempt to obtain customer
information to management, who should then report the attempt to the
Vice President for Finance and Management's Office.
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Computer Training, SkillSoft E-Learning, Webmaster Training, and Web Templates
Computing and Technology Services and the Technology and Application Support Collaboration (TASC) offer monthly computer training classes. Unless otherwise stated, classes are held in CyberQuad, E. H. Butler Library 318. Please bring an IBM-formatted 3.5" disk or USB flash drive (to save your work), a pen, and paper. For a complete list of courses and registration information, visit http://bscintra.buffalostate.edu/registration. Contact Paul Reynolds at ext. 3361 or reynolap@buffalostate.edu with questions.
Student Workshops
Most computer training classes are open to students, unless otherwise noted. In addition, TASC offers student-only workshops on certain Tuesdays and Thursdays during Bengal Pause, from 12:30 to 1:30 p.m. Announcements for these classes are made through student e-mail and/or flyers distributed on campus.
To register, students should contact Paul Reynolds at reynolap@buffalostate.edu or ext. 3361 with the following information: name, e-mail address, telephone number, and name(s) and date(s) of desired workshops.
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Class Registration
Internet Explorer 5.0 (or higher) is necessary for online registration. Enter the following information in the required fields:
PC Users
User Name: bsclogon\your user name (e.g., bsclogon\publicjq)
Password: your password
Mac Users
User ID: your user name (e.g., publicjq)
Password: your password
Domain: bsclogon
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November 2005 Workshops
Advance registration is required. Student assistants, work-study students, and graduate assistants also may attend these workshops, unless otherwise noted.
| Angel: Introduction** |
Thursday, November 3 |
9:30–11:30 a.m. |
| Using the Web Template System* |
Friday, November 4 |
9:30–11:00 a.m. |
| Angel: Course Migration Training** |
Monday, November 7 |
1:00–3:00 p.m. |
| Understanding Site Traffic Logs* |
Tuesday, November 8 |
10:00–11:00 a.m. |
| Angel: Introduction** |
Wednesday, November 9 |
4:00–6:00 p.m. |
| Angel: Course Migration Training** |
Monday, November 14 |
1:00–3:00 p.m. |
| Angel: Advanced Training** |
Wednesday, November 16 |
9:00–11:00 a.m. |
| Introduction to Excel |
Wednesday, November 16 |
1:00–3:00 p.m. |
| Angel: Advanced Training** |
Thursday, November 17 |
9:30–11:30 a.m. |
| Mail Merge for Students |
Thursday, November 17 |
12:30–1:30 p.m. |
| Using the Web Template System* |
Friday, November 18 |
9:30–11:00 a.m. |
| Creating Forms in Word |
Monday, November 21 |
9:00–11:00 p.m. |
| Angel: Course Migration Training** |
Monday, November 28 |
4:00–6:00 p.m. |
*Webmaster Certification course - faculty/staff only
**Faculty only
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SkillSoft E-Learning
Faculty, staff, and students also may participate in SkillSoft, an online learning program of more than 800 courses and a variety of certificate programs that allow participants to demonstrate mastery of a set of skills.
More information about the SkillSoft E-Learning Program is available from the Human Resource Management Web site, www.buffalostate.edu/offices/hr. Employees also may register for courses on the site.
This month's SkillSoft courses may be taken in CyberQuad's Faculty/Staff Workroom, E. H. Butler Library 310, by appointment only; call Paul Reynolds at ext. 3361 for an appointment. Please check in at E. H. Butler Library 315 (CyberQuad) before starting. SkillSoft courses also are accessible from your home.
Webmaster Certification, Web Templates, and Web Site Support
Web template training, service, and support is available for academic departments and administrative offices. TASC and the College Relations Office offer a five-course training program especially for campus Web developers. The course lineup consists of Writing for the Web, Using the Web Template System, Introduction to HTML, Customizing Your Web Site for Search Engines, and Understanding Site Traffic Logs. Faculty and staff are welcome to take any or all of the five courses offered. Employees may review course descriptions and register at bscintra.buffalostate.edu/registration. Those who complete all five workshops will receive Webmaster Certification.
The College Relations Office offers full-service Web development support for academic departments and administrative offices. Please contact Melissa Meehan at ext. 3903 or meehanme@buffalostate.edu for more information.
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A Tribute to New Orleans
The Buffalo State College Coalition for Katrina Relief Efforts announces "A Tribute to New Orleans," a fund-raising event to be held at 5:00 p.m. Sunday, November 6, in the Campbell Student Union Social Hall. The event will celebrate the culture of New Orleans with food, music, and history. Tickets for the event are only $5 and can be purchased at the Rockwell Hall Box Office, ext. 3005. All proceeds from ticket sales and raffles will go to the Katrina Relief Effort fund established by the college.
Faculty and staff are encouraged to participate by donating their time and services to prepare a portion of the dinner with recipes compiled by the Hospitality and Tourism Department. To take part in the cooking, please contact Fred Howe, professor of educational foundations, at ext. 5939 or howefc@buffalostate.edu.
Items are also being collected for a raffle during the event. We are looking for departments to sponsor items such as gift baskets for the raffle. Please contact Amy Wilson, associate director of student life, at ext. 4631 or wilsonab@buffalostate.edu if your department is willing to donate.
Please visit our Web site for more information on this event and other initiatives of the Coalition for Katrina Relief Efforts.
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Deadline Extension: Grant Allocation Committee Program Funding Applications
The Auxiliary Services Grant Allocation Committee has extended the deadline for submitting proposals under the second round of funding for the 2005–2006 academic year to Friday, November 18.
Activities proposed to the Grant Allocation Committee for funding should contribute to the college's vision, mission, core values, and strategic directions, as presented in the 2003–2008 Strategic Plan for Buffalo State College. Programs and events funded must be open to all students, faculty, and staff at Buffalo State and result in a direct educational experience. All Buffalo State students, faculty, and staff are eligible to apply.
Application packets are available online and in the Vice President for Student Affairs Office, Cleveland Hall 513; the United Students Government Office, Campbell Student Union 401; the Student Life Office, Campbell Student Union 400; the Dean of Students Office, Campbell Student Union 306; and the Student Union Information Desk.
Deadlines
Proposals will be reviewed twice in the fall semester and once in the spring semester during 2005–2006. In general, requests for funding made during the fall semester should be for programs taking place the following spring. Requests for funding made during the spring semester should be for programs taking place the following summer or fall. However, the committee will consider proposals that fall outside these general parameters. Deadlines in 2005–2006 are as follows:
Friday, September 30, 2005, for fall 2005 and spring 2006 program proposals
Friday, November 18, 2005 (revised date), for spring 2006 program proposals
Friday, February 17, 2006, for summer and fall 2006 program proposals
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Approved Equity and Campus Diversity Minigrants
The following Equity and Campus Diversity Minigrants have been approved for fall 2005:
Women in Science and Mathematics Speaker Series II
School of Natural and Social Sciences
$2,000
The Buffalo State College Women in Science and Mathematics Committee will sponsor a series of four lectures featuring female scientists. Each speaker will discuss her decision to enter her field, her research projects, and various opportunities for women in the fields of science and mathematics.
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Poetry Reading and Q&A by Los Angeles Poet Sesshu Foster
Kevin Railey, Professor, English Department
$300
Sesshu Foster presented readings from his works Atomik Aztex and City Terrace Field Manual. City Terrace explores the ways in which low-income and wealthy people live side by side in East Los Angeles and Hollywood and highlights the humanity of poor and low-income people, primarily people of color, surrounded by affluence.
The President's Council on Equity and Campus Diversity will continue to receive applications for minigrants through February 1, 2006. Awards will be made contingent on available funds. For additional information, visit www.buffalostate.edu/equity/x557.xml or call the Equity and Campus Diversity Office at ext. 6210.
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