Appointments
I am pleased to officially inform the campus community that Anthony Chase has accepted a position as assistant to the dean of arts and humanities, effective September 15, 2005. We thank Mr. Chase for his nine years of service in the President's Office and wish him great success in the School of Arts and Humanities. Mr. Chase can be reached in the Dean's Office in Rockwell Hall 222.
John Maggiore has joined the President's Office staff as the new assistant to the president for communication, effective October 17, 2005. Mr. Maggiore comes to us from the Erie County Stabilization Project, where he was the project manager. Previous to that assignment, he had served as chief of staff for New York State Assembly Member Sam Hoyt, and as a confidential assistant to Gov. Mario Cuomo.
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Curricular Action
I have approved the following curricular item, which has been recommended by the appropriate dean, the College Senate, and the provost and vice president for academic affairs:
Course Revision:
CRJ 303 Crime, Ideology, and the Administration of Justice (formerly CRJ 203)
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Internal Controls: Grading
The Internal Control Act of the State of New York establishes certain standards that define a minimum level of quality acceptable for internal control systems. These internal control standards apply to all operations and administrative functions.
Among these standards is one for execution of transactions and events. Specifically, transactions and other events are to be authorized and executed only by persons acting within the scope of their authority. Another standard provides that all transactions and other significant events must be clearly documented and that the documentation be readily available for examination.
Grading and grades constitute administrative functions that are subject to the internal control standards. The advent of online grading makes it all the more important that these standards be explicated and followed.
Therefore, effective immediately:
- The entry of grades for students taking any coursework at Buffalo State College or any subsidiary thereof must be carried out by the faculty member in whose course the student is registered.
- In the event the faculty member is for any reason unable to personally enter these grades, a delegate must be named. This delegation must be approved in advance by the faculty member's department chair and dean. The process for this approval will be as follows:
The faculty member shall, no later than two weeks prior to CEP, petition in writing to the dean via the department chair for permission to delegate to a specific individual. If approved, the faculty member and the delegate shall be advised in writing. The original request to delegate grading and a proven copy of the approval shall be retained in the dean's office for inspection as needed. The two-week deadline may be waived by the dean in emergency situations.
- Under no circumstances may a faculty member delegate grading entry responsibility to an employee who is a student at the college.
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Emergency College Closings
Preface
This serves as a notice to new employees and a reminder to others of the procedures to
follow during snow emergencies and other extraordinary circumstances. Offices and
other facilities operated by the state may be closed only by order of the governor;
however, the college president or her designee is authorized to cancel classes and
recommend that all but essential service* employees not report to work.
Policy and Procedures
The president has delegated the authority to cancel classes and services to the vice
president for finance and management. University Police is responsible for monitoring all
relevant weather conditions and reporting to the vice president for finance and
management.
If the decision to close the college and cancel classes is made before the start of the workday, the
vice president for finance and management will inform University Police. If the decision
to close is made once classes are in session, the vice president for finance and
management will consult with the vice president for academic affairs and notify
University Police of the decision. University Police will notify the following broadcast
stations in either case:
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| AM Radio |
FM Radio |
Television |
| WBEN-AM 930 |
WBNY-FM 91.3 (campus) |
WGRZ-TV 2 |
| WECK-AM 1230 |
WBUF-FM 92.9 |
WIVB-TV 4 |
| WHLD-AM 1270 |
WBLK-FM 93.7 |
WKBW-TV 7 |
| WLVL-AM 1340 |
WJYE-FM 96.1 |
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| WJJL-AM 1440 |
WGRF-FM 96.9 (97 Rock) |
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| WWKB-AM 1520 |
WKSE-FM 98.5 |
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STAR-FM 102.5 |
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WEDG-FM 103.3 |
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WHTT-FM 104.1 |
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WYRK-FM 106.5 |
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University Police also will inform the following:
- All vice presidents' offices.
- The college switchboard operator, ext. 4000.
- The Campbell Student Union Information Desk, ext. 6511.
- The Residence Life director, ext. 3000.
- United Students Government Office, ext. 6701.
An early decision to close the college and cancel classes will be relayed to the stations listed above
by about 6:00 a.m. For information concerning cancellation of classes, please check the main page of the Buffalo State Web site, www.buffalostate.edu, or call the school closing information number, 878-5000. Please do not call any other number for this information.
Attendance Policy under Emergency Conditions
If classes and services are canceled before the workday begins, employees designated
essential service* are required to report. All other employees are excused under
emergency conditions but must charge the absence to appropriate leave accruals.
Employees who elect to come to work may do so; however, the college cannot guarantee
that they will be able to work at their usual locations or perform their normal duties. (See
instructions below for employees who choose to report for work under emergency
conditions.)
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Should the closure occur during the workday, the vice president for finance and
management will convey the decision to the other vice presidents, who will ensure
that the announcement is communicated throughout their respective areas. Again,
essential service* employees are required to remain on the job or report to work as
scheduled in this instance. Following official closure, employees may leave their work
sites and charge the remainder of their workdays to appropriate leave accruals or continue
working until their regular departure time.
Absences that result from the cancellation of classes and services must be charged to
appropriate leave accruals as described below.
- Vacation, personal, compensatory, or holiday leave.
- Sick leave, but only in the event of personal or family illness.
- Leave without pay. (A written request must be submitted to the Human
Resource Management Office no later than the end of the pay period in which
the attendance record is due.)
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*Essential services are those that must be maintained to ensure the well-being and
protection of those who reside on campus, as well as the maintenance and security of
college property. The following functions are considered essential services. Employees
assigned to these areas are required to report to work under emergency conditions:
- The law enforcement division of University Police.
- Campus services and facilities operations (all employees).
- Student health services (designated staff only).
- Residence Life (designated staff only).
- The dean of students.
- Staff responsible for the care and feeding of animals and maintenance of greenhouse
facilities.
All employees who are designated essential service will be notified in writing by their
department heads.
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Directed Absences
Any employee who has reported to work and because of extraordinary circumstances
beyond the employee's control (i.e., extremely hazardous conditions or physical plant
breakdown) is directed by the college president or her designee to leave work shall not
be required to charge this absence to leave accruals. Any such release of employees shall
not create any right to equivalent time off to employees who are not directed to leave
work. Supervisors, regardless of their good intentions, may not direct such absences.
Instructions for Nonessential Service Employees Who Elect to Report for Work
under Emergency Conditions
Note: Parking may be severely restricted during periods of temporary emergency.
Employees who report to work under these conditions must park in the Grant Street lot so
that other lots may be cleared of snow.
- Employees must report to University Police, Chase Hall 110, to sign the Attendance
Record/Emergency Conditions sheet. Employees also must sign the sheet before
leaving campus.
- Employees report to regular work locations and perform regular duties, even if their
supervisor is absent.
- If the employee's regular work location is not accessible, the employee must report to the
director of Campus Services and Facilities, Clinton Center, ext. 6111, or the director
of Residence Life, Porter Hall, ext. 3000, for assignment.
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Homecoming/Parents Weekend 2005
Faculty and staff are encouraged to participate in Feel the Bengal Fire, Homecoming/Parents Weekend 2005, October 18–22. The event officially kicks off with the Pep Rally on Thursday, October 20, during Bengal Pause (12:15–1:30 p.m.), followed that night by the King and Queen Competition in the Performing Arts Center at Rockwell Hall. Friday, from noon to 3:00 p.m., faculty and staff are urged to donate canned or other nonperishable food items during the Homecoming Food Drive to benefit the Buffalo State Food Pantry. Saturday features the annual Homecoming Parade, followed by the Tailgate Tent with Chiavetta's chicken, a chocolate fountain, and great entertainment from the Woodgate School of Traditional Irish Dancing. The fun continues at 1:00 p.m. when the football Bengals take on Newport News, followed by the annual Athletics Hall of Fame induction ceremony in the Sports Arena from 4:30 to 7:30 p.m. For a complete list of events, visit www.buffalostate.edu/homecoming/events.html.
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Memorial Celebration for Phillip Santa Maria
A campus memorial celebrating the life of Phillip Santa Maria, former associate vice president and dean of students, will be held during Bengal Pause on Thursday, November 17, in Rockwell Hall. Dr. Santa Maria died June 29 after suffering for many months with cancer. Please feel free to invite friends and colleagues of Phil's who may wish to attend.
Contributions for the Phil Santa Maria Memorial Fund are still being received in care of the Buffalo State College Foundation, Cleveland Hall 319, to create a scholarship in Dr. Santa Maria's honor. Questions pertaining to the memorial celebration or the memorial scholarship fund can be addressed to Charles B. Kenyon, associate vice president and dean of students, at ext. 4618.
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Online Alcohol- and Drug-Use Assessment
The Counseling Center and Residence Life have funded E-Chug and E-Toke, Web-based tools that allow students to assess their alcohol and drug use online. The two programs are available on the Counseling Center's Web site and are free and confidential for all students. The programs take 10 to 15 minutes, and students can print out individual feedback and a list of available resources. For classroom use, students can print a Certification of Completion that will show they completed the assessment for class, but still keep all their information private. Instructors who wish to take the tests to see the information that's provided should call or write Ron George, substance-abuse counselor, at ext. 4436 or georgera@buffaloste.edu to get the administrator's code for both programs. All individual data collected is confidential, but cumulative data will be available at the end of each semester. For more information, contact George.
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