SABRE Update
The SABRE Student System will continue to allow students to register for classes, get onto waitlists, and drop themselves from either courses or waitlists for the fall 2003 semester until 8:00 p.m. Friday, August 29. Electronic waitlists continue to be used to allow students to enroll in courses on an equitable basis. During the week of September 9, students, faculty, and staff will have opportunities to comment on the SABRE System via an online survey.
Help for faculty and staff continues to be available at 878-3434 and sabresupport@buffalostate.edu. Help for students continues to be available at 878-4811 and studentsabre@buffalostate.edu. Both the student and faculty/staff SABRE Web sites contain helpful information for registration. They are located at www.buffalostate.edu/sabre/facstaff and www.buffalostate.edu/sabre/students.
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Academic Convocation
Please place Academic Convocation on your calendars for Thursday, September 18 at
12:15 p.m. in Rockwell Hall Auditorium. Convocation is an important tradition on our
campus, the time when we celebrate learning and excellence in commencing a new
academic year. This year's Bonnie and Vern L. Bullough Academic Convocation
Address will be given by Peter Salins, SUNY provost and vice chancellor for academic
affairs.
During the ceremony, we will recognize colleagues with the following awards:
SUNY Distinguished Service Professor
Janet E. Ramsey, Communication
SUNY Chancellor's Award for Excellence in Professional Service
Rebecca J. Schenk, Director, Budget Office
President's Award for Excellence in Academic Advisement
Maureen A. Smith, Associate Professor, Exceptional Education Department
President's Award for Excellence in the Advancement of Equity and Campus
Diversity
Kevin J. Railey, Chair and Professor, English Department
President's Award for Excellence in Service to the College
Judith A. Miller, Associate Registrar, Registrar's Office
David J. Ross, Television Engineer, Instructional Resources Center
Richard L. Saddleson, Director of Business Services and Property Control, Campus
Services and Facilities Office
Gwendolyn Veira, Senior Admissions Adviser, SABRE Project
President's Award for Excellence in Teaching
Scott L. Johnson, Associate Professor, Criminal Justice Department
Jill M. Norvilitis, Associate Professor, Psychology Department
All faculty and staff are invited to attend the reception on the front lawn of Rockwell Hall
immediately following the ceremony.
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E. H. Butler Library News
- Academic Search Premier, the library's newest database, provides thousands of
scholarly full-text articles on a diverse range of topics.
- In response to requests from students, faculty, and staff, the library has designated
the northwest quadrant of the second floor as Butler Library's Quiet Quad. This
area of the library will be a noise-free study zone.
- The new Curriculum Materials Lab, now located on the first floor at the bottom of
the ramp, features circulating textbooks and easier access to preschool,
elementary, and secondary-level books.
- Microforms have been relocated to the second floor.
See the library's redesigned Web page for more information:
www.buffalostate.edu/library.
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2002–2003 UUP Discretionary Salary Increase Process
In accordance with the UUP Agreement, a 1 percent pool has been established for
distribution of discretionary salary increases. All employees in the UUP bargaining unit
(faculty, librarians, and professional staff) on the payroll as of June 30, 2003, are eligible
for discretionary salary increase consideration.
Information about the discretionary salary increase process, including the schedule and
all associated forms, is available from the Human Resource
Management Web site: www.buffalostate.edu/offices/hr.
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Winter Pause 2003–2004: Saving Energy for Tomorrow
Buffalo State College will limit campus operations from the close of business Tuesday,
December 23, 2003, through the beginning of business Monday, January 5, 2004. During
this time, employees may elect to use leave accruals (annual leave or personal leave) for days
that are not state holidays, and departments may remain closed. State holidays are
December 25 and January 1. Details regarding this year's Winter Pause will be published at a later date.
The college administration thanks all campus employees, as well as others who may be
inconvenienced by limited operations and services, for their cooperation in helping us to
conserve energy and save resources.
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Holiday Observance for College Employees
All eligible employees may observe the following holidays in academic year 2003–2004
without charge to accruals:
| Labor Day |
Monday, September 1, 2003 |
| Columbus Day |
Monday, October 13, 2003 |
| *Election Day |
Tuesday, November 4, 2003 |
| Veterans Day |
Tuesday, November 11, 2003 |
| Thanksgiving Day |
Thursday, November 27, 2003 |
| Christmas Day |
Thursday, December 25, 2003 |
| New Year's Day |
Thursday, January 1, 2004 |
| Martin Luther King Jr. Day |
Monday, January 19, 2004 |
| *Lincoln's Birthday |
Thursday, February 12, 2004 |
| Washington's Birthday |
Monday, February 16, 2004 |
| Memorial Day |
Monday, May 31, 2004 |
| Independence Day |
Sunday, July 4, 2004 (observed Monday, July 5) |
* Election Day and Lincoln's Birthday have been designated as "floating holidays" for all
employees except those represented by Council 82, who observe these days as fixed
holidays. UUP-represented employees observe Election Day on the day after
Thanksgiving, Friday, November 28. All other employees may arrange with their
supervisors to take off Election Day and Lincoln's Birthday or, if required to work
(classes are in session), take another day off in the future before the holiday recurs.
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Guidelines for Maintaining the Security, Confidentiality, and Integrity of
Customer Information
In compliance with the Gramm-Leach-Bliley Act and the rules promulgated
therein by the Federal Trade Commission, Buffalo State College requires that all
employees receive the following guidelines to ensure the security and
confidentiality of customer records and information:
Control access to rooms and file cabinets where paper records are kept:
- All doors to office areas must be locked during nonbusiness hours.
- Work areas where customer information is processed must be behind
locked doors or otherwise secured during business hours.
- Guests should be escorted in areas where customer information is being
processed.
- Guests should be restricted to areas that do not have customer information
in plain view. Conversely, customer information should be kept out of
areas accessible to students and the public.
- File cabinets used to store customer information must be secured in locked
areas.
- The fireproof cabinets used to store promissory notes must be locked
during nonbusiness hours.
- Records containing customer information are to be retained only as long
as they are valid, useful, and required to be retained. When no longer
needed, paper, microfilm, and microfiche records must be destroyed by
shredding. Electronic records must be destroyed according to current
guidelines available from Computing and Technology Services. Retention
guidelines are available at the Campus Services and Facilities Office.
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Control access to information stored electronically:
- Workstations should be behind locked doors or otherwise secured.
- "Minimize" any windows not in use, to prevent inadvertent breaches.
- Employees are encouraged to password protect their workstations when
not in use.
- Employees should use strong passwords for all systems (at least eight
characters, alphanumeric).
- Employees should change their passwords every 60 days or less.
- Employees must not post passwords on or near their computers.
- Access to student and employee records systems will be granted only to
those employees whose job duties require them to access customer
information.
Protect our customers' information:
- Employees should respond to requests for customer information in
accordance with the Family Educational Rights and Privacy Act (FERPA).
FERPA questions or potential violations should be referred to the
Registrar's Office.
- Refer to the appropriate security policies as needed to ensure compliance.
- Employees must report any fraudulent attempts to obtain customer
information to management, who should then report the attempt to the
Vice President for Finance and Management's Office.
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Buffalo State College Policy on Smoking
Preamble
The New York State Clean Indoor Air Act became effective on July 24, 2003. This law, which
amends Public Health Law Article 13-E (Regulation of Smoking in Certain Public Areas), requires
every employer in the state to provide smoke-free work areas for all employees in the workplace.
Policy
In accordance with the New York State Clean Indoor Air Act, the college policy on smoking, in
effect since January 5, 1990, was revised effective July 24, 2003. It is the college's policy to comply
with all sections of this act and, therefore, smoking is prohibited in all college buildings and
vehicles.
Exceptions
The vice president for student affairs designates smoking/nonsmoking areas in residential areas of
the residence halls. Currently, smoking is permitted in student bedrooms if all residents of the
room agree. All other residential areas are designated as nonsmoking by the state and the college.
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Compliance
It is the responsibility of all members of the college community to observe this smoking policy.
Since the college is legally responsible for compliance with this state law, the following
enforcement system will be used if necessary.
The person with direct supervision of an area is responsible for requesting compliance. If a person
refuses to stop smoking in a nonsmoking area, after receiving such a request, University Police will
be notified. University Police will assess the situation and, if necessary, complete a State Incident
Report (SIR).
Copies of the SIR will be sent to the Environmental Health and Safety Office and as follows:
- Students: A copy is forwarded to the Student Judicial System for review and action.
- Faculty/Staff: A copy is forwarded to the individual's supervisor, who will be responsible
for speaking to the individual and his/her violation of college policy. Violations of the
college policy may result in disciplinary action pursuant to applicable collective bargaining
agreements.
- Visitors/Guests: In the event of noncompliance, University Police will be notified and will
take appropriate action.
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