Frequently Asked Questions:

Q: What is the purpose of this web page?
A: This web page is intended to answer frequently asked questions about travel rates and provide copies of the standard NYS employee travel forms.

Q: How do I find the rates for lodging, meals and incidentals, and mileage?
A: Click on the section of this page entitled "Web Travel Links" to obtain a listing of web-sites that provide answers to these questions and more. This section replaces the Appendix sections of the hard copy college travel manual.

Q: What is the purpose of the New York State Travel Voucher and Statement of Automobile Travel?
A: These are the NYS employee travel claim forms that must be completed and submitted along with your receipts and business purpose documentation following your trip. Your reimbursable expenses are summarized on these forms and there are sections to record your personal information, your signature, and the approval signature of your supervisor. These forms are provided in Excel format (XLS) and (PDF) format. The Excel format is a spreadsheet version that will perform some of the calculations for you and can be saved as an excel file. The PDF format is a version you can print and complete by hand.

Q: What if I have other questions concerning travel policies and procedures?
A: A travel manual that has been distributed to each department office. See your chair, department supervisor, or department secretary to review the manual. Employees who have not previously traveled on college business should review the manual before making travel arrangements. The travel manual answers many of the questions people have about travel and college procedures. Other travel related should be directed to the Accounting Office at ext. 4117.